Privacy Policy

Effective Date: 24 March 2026

Al Barakah College ("the College", "we", "our", or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, store, and safeguard your personal information in accordance with applicable Australian privacy laws and standards.

1. Information We Collect and Purpose

We collect personal information necessary to deliver educational services and ensure student safety. This includes:

• Student Name & Contact Details - Used for identification, communication, enrolment management, and issuing invoices.
• Month and Year of Birth - Used to determine appropriate academic level and ensure age-appropriate class placement.
• Medical Information - Collected only with your consent to support student wellbeing (e.g., allergies or medical conditions).
• Emergency Contact Details - Used to contact a responsible adult in case of an emergency.

2. How We Collect Information

We collect personal information through:

• Registration Forms - Completed online or in person by parents or guardians.
• Direct Communication - Information provided via email, phone, or face-to-face interactions.

3. Communication & WhatsApp

We use various communication methods to keep families informed:

• Email and SMS - Used for administrative updates, billing, and important notices.
• WhatsApp Groups - Used for quick, class-specific updates.

By providing your mobile number, you acknowledge that your number may be visible to other parents within these private groups.

4. Media and Photography

We may capture photos or videos during classes or events to celebrate student achievements. These may be used in:

• Internal communications (e.g., newsletters, parent updates).
• Official College website and social media platforms.

5. Data Security & Storage

We take reasonable steps to protect personal information from misuse, loss, unauthorised access, modification, or disclosure.

• Data is stored in secure cloud-based systems.
• Access is restricted to authorised staff only.
• Technical and administrative safeguards are implemented.

We retain personal information only as long as necessary for educational and administrative purposes. When no longer required, data is securely destroyed or de-identified.

6. Child Privacy

We are committed to safeguarding children's privacy:

• Personal information of minors is collected only with parent or guardian consent.
• Sensitive information is not disclosed to third parties unless required for emergency medical care or required by law.

7. Access and Correction

You may request access to, or correction of, your personal information at any time by contacting us. We will take reasonable steps to ensure your information is accurate and up to date.

8. Changes to This Policy

This Privacy Policy may be updated from time to time to reflect changes in our practices. Updates take effect immediately once published.

9. Contact Us

For questions, access requests, or updates to your information, please contact Al Barakah College Administration at college@albarakacentre.org.au.